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Maintenance Management

RIFFHELM · MANAGEMENT OVERVIEW

Maintenance Control Center

Your maintenance picture at a glance — priorities, workload and execution.

—Overall Status

Planning window · —

0Open PMsPM tasks whose due date has arrived and are still open
0Open WOsUnplanned work orders that are still open
0Scheduled for ExecutionOpen tasks scheduled for execution, including overdue tasks
0Not Yet ScheduledOpen tasks not yet scheduled, including overdue tasks
0Overdue7 days have passed since the task opened and it has not been completed
0CompletedCompleted during the execution period
0PostponedPostponed and waiting for the new due date
—Maintenance Completion RateNo open or completed PM/WO in this planning window

Upcoming PMs

Not yet open — separate from Open PMs above. Will become available in the selected period.

0Upcoming PMsOpening between this period's start and end date

Workload by Trade

Work Type

Requires Attention

0Open Work Through Period End0 Previous Backlog | 0 in Selected Period
0Scheduled for ExecutionAssigned an execution date
0CompletedCompleted in period
0PostponedPostponed with reason and new date
0OverduePast due and still open
0Open WOs
0Urgent / Critical WOs
0Planned WOs
0WOs Completed in Period
Plan Coverage0 of 0
0%
Plan Execution0 of 0
0%
Planned HoursBased on task duration
0
Completed HoursCompleted maintenance tasks
0
Open Work Through Period End0Previous backlog + tasks in period

Today’s Work Plan

0Planned
0Completed
0Remaining
0Planned Hours

Management Decision Required

Upcoming Plan

Work Planning

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Select open tasks and click “Schedule for Execution”. The 7-day execution window starts on the PM due date and does not reset when scheduled.
0Open Tasks
0Scheduled
0%Planning Coverage
0Scheduled Hours
0%Execution vs Plan

Demand vs Capacity

Workload view of all open work within the selected range
Updates with Filters
PM is calculated by task duration. WO is calculated as work hours per day × overlapping configured workdays in Settings. An overdue open WO continues to count as open demand until completion or a due-date update.
0.0Required Labor HoursDemand · Open PM + WO
0.0Scheduled HoursScheduled work only
0.0Available HoursCapacity
0%Normal
Capacity Utilization
Scheduled Hours ÷ Capacity
0.0Unscheduled HoursOf open demand
Mechanics0%
0.0 / 0.0 Hours
Scheduled / Capacity
Electricians0%
0.0 / 0.0 Hours
Scheduled / Capacity

Team Capacity

Defined in Settings and applied to the selected work period
Settings
No tasks selected.
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Work Orders

WO · One-Time Work
WO
One-time jobs discovered during an inspection or breakdown. They are included in workload and planning but do not create a future recurring cycle.
Active Work ListAll open scheduled work is shown without selecting a date. The completion date is set automatically when reporting.
Showing: All Trades
Only work scheduled for execution in Work Planning is shown.

Open Work for Execution

PM and WO scheduled for execution are shown together in one list based on the selected filters.
PM0
WO0
0 Open Tasks
0 Overdue
0 Due Today
0 of 0 Completed

Autonomous Maintenance (AM)

Fixed printable operator maintenance lists — no due dates, scheduling, completion workflow or capacity load.
REPORTS

Maintenance Reports

Generate reports for physical maintenance work. Autonomous Maintenance (AM) is produced as a separate printable checklist and is not part of recurring PM planning.

0 Tasks in Report 0 Hours
RIFFHELM CONTROL THE PLANT. KNOW THE TRUTH.

Reports — PM + WO

DateDepartmentMachineTaskType / FrequencyDurationTradeStatusPerformerNotes
Total Tasks: 0
Total Planned Hours: 0
Notes:

Task Management

One Central Master Database — Search, Edit, and Add Tasks
Database policy: tasks are never deleted. A task that is no longer required is marked Inactive and removed from recurring planning; it can be reactivated later.
Showing the Full DatabaseNo Active Filters
0Shown According to Filters
0PM
0AM
Tasks
Select a Task to Edit Or click “Add New Task”.

Settings

System & Operational Configuration

Maintenance Team Capacity

Used by Demand vs Capacity in Work Planning. Change it whenever staffing changes — no re-initialization is required.

3 Employees
Default: 2 Mechanics + 1 Electrician · 8 work hours per employee/day.

Work Week

Select the days that count as available maintenance days. Saturday is excluded by default but can be enabled here.

6 Days
Sunday–Friday · Saturday excluded.

Maintenance Data

Use Task Management to edit your current maintenance setup. Import Data replaces the current maintenance dataset and rebuilds Riffhelm from the new data.

Master Data

There is one active maintenance dataset per workspace. Importing a new file does not merge with or add to what is already here — it replaces it. For day-to-day changes, use Task Management instead.

PM Planning Baseline

Admin-only system action. Use this when you intentionally want to rebuild the PM due-date baseline and clear the active work plan.

Admin Only
Initialization applies only to physical PM tasks: it rebuilds PM due dates and clears the active work plan. AM tasks, execution history, team capacity, work-week settings, equipment, and task master data remain unchanged.
🔴 Status: Not Initialized
Use only for a deliberate new baseline. Normal staffing, work-week, machine, and task changes belong in Settings and do not require re-initialization.

User Management

Admin Only
This screen manages access to RIFFHELM. Removing access disables the maintenance user and does not delete their work history.

Invite a User

Admin Only
Sends a real Supabase account-verification email to the address below. If the email already has a RIFFHELM account, they are added to this factory immediately without a new email.
UNPLANNED MAINTENANCE
WO

Create Work Order

Create one-time maintenance work, define its execution window, and schedule it without creating unnecessary system overhead.

01
Work DetailsIdentify where the work is needed and what must be done.
Maintenance Manager can select existing Parts. Creating a new Part is Admin only.
02
Execution WindowSet the allowed work window and the daily labor demand.
Used to calculate open workload across the selected workdays.
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This WO is created Open, not scheduled. Once its Opening Date arrives, schedule it for execution from Work Planning like any other open work.
03
NotesCapture what was found, operating context, or instructions for the technician.